GUIDELINES FOR CHORISTERS
Since its foundation in the early 1960s, Cardiff Polyphonic Choir has aspired to be one of the finest mixed choirs in Wales. To maintain this status, we rely on a consistent and committed membership. We aim to attract singers who are able and prepared to make a real contribution to the Choir’s continued success. The Committee has therefore produced the following guidelines so that all choristers understand the level of commitment expected from them.
- Choristers must attend all rehearsals, except when unable to for the reasons given below in point 2. This includes attendance at rehearsals even though the chorister is unable to attend a forthcoming concert (with the exception of the final rehearsal and that on the day of the concert). In this way the requirement for all choristers to learn repertoire will be followed.
- Choristers unable to attend a rehearsal must tell the Register Keeper for each section (preferably by email/text or exceptionally by phone call) prior to the rehearsal. Absence from rehearsals will only be excused if:
- a chorister is ill
- a chorister has unavoidable work or domestic commitments (including holidays)
- a chorister has sought and obtained the permission of the Musical Director and copied to the Manager and Register Keeper.
- The Committee will delegate to the Register Keeper of each section the task of maintaining a register of attendance as well as availability lists for forthcoming concerts and events.
- Choristers must be present at 6.50 pm so that rehearsals can start promptly at 7.00 pm. There will be circumstances under which choristers will be unavoidably late – if this happens they must contact the Register Keeper (normally by email in advance or, if the problem arises late during rehearsal day, by text or phone call).
- Choristers should not rely solely on rehearsals to learn music. Those who miss a rehearsal are expected to be familiar with the music studied in their absence.
- There will generally be no choir rehearsals from after the summer break to the first or second Thursday in September and from the final concert at Christmas until the first or second Thursday in the New Year. The Choir will rehearse in school half-term breaks as a general rule and during the Easter period. Choristers who have made holiday arrangements should pass on their apologies in the usual way (see point 2 above) if they are unable to attend rehearsals during these times.
- Marking of copies in pencil (with eraser) is essential to ensure consistent interpretation of tempo, phrasing and dynamics.
- Attendance at all concerts is expected. Non-attendance is acceptable only in exceptional circumstances (see also point 1 above re. attending rehearsals to learn repertoire even though unable to attend a concert).
- Choristers will not be allowed to sing in concerts if, in the opinion of the Musical Director, they have not attended a sufficient number of rehearsals (which is generally 80% of available rehearsals). Attendance at the rehearsal immediately before a concert is mandatory. If a chorister needs to miss important rehearsals (including rehearsals on the day of a concert) or knows they will fail the 80% rule, permission to take part must be requested in advance by email to the Musical Director, copied to the Register Keeper and Manager. Should a chorister be unable to attend on the day of a concert, then they should get a message through as soon as possible, so that their absence will be known beforehand.
- From time to time Choristers may need to take extended periods of absence from the Choir (for example during a whole school term or more) for personal or domestic reasons. Should a chorister anticipate a prolonged period of absence, he or she must seek formal leave of absence from the Committee (via email to the Choir Secretary). It may not be possible to hold places indefinitely, and the Musical Director may choose to re-audition a chorister wanting to return following a prolonged period of leave.
Subs are payable in advance either annually (£165) or per term (£55) and are collected by the Treasurer or a person delegated to do so. Students may receive a discount and should see the Treasurer for further information. Subs cover the cost of (amongst other things) the rehearsal venue, hire of music, coach costs where necessary, orchestral musicians and soloists. Please make cheques payable to “Cardiff Polyphonic Choir”.
Online bank payment is also welcomed, please ask the treasurer for bank details. We are able to claim gift aid on a portion of our subs, and any donations, please complete a gift aid form if you are happy for us to do so.
Subs are payable unless a chorister is on Leave of Absence.
To be advised in advance of concerts.
Gentlemen are likely to require a dinner suit, black shirt and Choir tie or alternatively a dinner suit, white shirt and black bow tie. Black shoes and socks are required for either.
Ladies will require a plain, long sleeved black top, black trousers (not jeans) and black shoes. Jewellery should be discreet.
Choristers must provide a plain black ring binder folder for concert use. Line up and stage entry will be agreed prior to each concert.